To be approved for funding, all requests for Guaranteed Political Subdivision Subfunds must be submitted through the grant management system (GMS). 

GPS User Guide

Budget Narrative: A budget narrative explains and justifies the projected costs attributed to each line item or category within the budget and ties the budget to the proposed deliverables and statement of work. The narrative should clarify the connection between the anticipated expenses and the proposed project's implementation plan. The budget narrative must be concrete and specific, provide a justification for the basis of each proposed cost, and an explanation for how that cost was calculated. Examples to consider when justifying the basis of your estimates can be ongoing activities, market rates, quotations received from vendors, or historical records. The narrative must demonstrate that costs are allowable. Costs must be necessary and reasonable for the performance of the project 

Implementation Plan: An implementation plan describes the necessary steps for the execution of the project. Implementation plans break down the implementation process by defining the timeline, the teams and the resources needed. It also outlines how the project will be executed, monitored and completed. An implementation is a showing the necessary steps to reach the goals and deliverables within a specified timeframe and budget.

Process measure: A process measure is a measure that focuses on steps that should be followed to achieve goals of project. The process, when executed well, will increase the probability of achieving a desired outcome. 

Outcome measure: The measures chosen to assess the impact of the interventions. Outcome measures determine and evaluate results of an action, or program and their comparison with the intended or projected results.

Authorization Letter: A copy of the written authorization from the governing body of the political subdivision granting explicit approval for the request must be uploaded into the GMS.